Meeting time and place:
Wednesday Sept 27th 16:00h.
Sala de Juntas
Museo Nacional de Ciencias Naturales
José Gutiérrez Abascal 2
28006 Madrid

Wednesday 27

FIRST SESSION (16:00 – 20:00):
Chairman: Rafael Marquez
Secretary: Xavier Eekhout

16:00 Welcome address

16:30 – 18:00 Introductions
Participants will introduce themselves and those that will be willing to bring a powerpoint or slide presentation about their collection (about10-15 minutes max suggested) will present it here.

Dr. Richard Ranft: British Library collections
Dr. Karl-Heinz Frommolt: Tierstimmenarchivs Humboldt-Universität zu Berlin
Dr. Gianni Pavan: The sound archive of CIBRA
Dr. Gustav Peters: Sound archives at Koenig Museum
Dr. Klaus Riede: Sound archives at Koenig Museum
Dr. Henrik Einghoff: Sound collection at the Natural History Museum of Denmark
Dr. Laure Desutter Grandcolas: Acoustic and databasis in the Paris Museum
Dr. Emmanuel Gilissen: Contribution of the RMCA to Animal Sound Libraries.
Dr. Rafael Márquez: Fonoteca Zoológica

18:00 – 18:15 Presentation by Dr. Richard Ranft.
Global overview of bioacoustics sound libraries.

18:15 – 18:30 Coffee Break.

18:30 – 20:00 Open discussion of priorized list.

• A global overview of bioacoustic sound libraries (development, total extent of collections, weaknesses and strengths).
• European bioacoustic sound collections - summary of what's where.
• Functions of bioacoustic sounds libraries (collection, description, access, preservation).

Thursday 28

SECOND SESSION (9:00 – 13:00)
Chairman: Richard Ranft
Secretary: Paulo Marques

9:00 – 9:30 Presentation by Gustav Peters:
Animal Sound Archives and Zoological Museums - Do they share a common purpose? Can one take on the other's tasks?

9:30 – 10:00 Presentation by Laure Desutter-Grancolas:
A specimen-based natural history databasis : a crucial tool to study the evolution of biodiversity.

10:00 – 11:00 Open discussion of priorized list.

• Purpose: How are the collections used?
• What do users of such collections want - depth of coverage, breadth, recording quality, metadata quality.

11:00 – 11:30 Administration, Coffee and Bank Break.

11:30 – 13:00 Open discussion of priorized list.

• How are collections organised? Cataloguing, accessioning, data structuring, storage, deposit agreements.
• How are collections preserved in perpetuity? Fundamentals technical principles of archiving sounds (preserve full bandwidth, backups, duplicate copies, security, disaster planning, etc).
• Access to collections and their catalogues (especially on-line, but also on-site)

13:00 – 15:00 Lunch Break.

THIRD SESSION (15:00 – 19:00)
Chairwoman: Anna Omedes
Secretaries: Mercedes Pérez and Laura González

15:00 – 15:30 Presentation by Richard Ranft:
Preservation, and international 'standards' for catalogue information, and general technical principles of audio digitisation.

15:30 – 16:00 Presentation by Karl-Heinz Frommolt:
Organization of databases for scientific cooperation in the fields of bioacoustics.

16:00 – 17:00 Presentation by Alberto González Talaván:
GBIF and animal sound collections.

17:00 – 17:30 Coffee Break.

17:30 – 19:00 Open discussion of priorized list.

• Creation of a network of sound libraries. Collaboration between libraries: sharing methodologies, sharing audio samples, sharing metadata, sharing engineering skills. How to create a unified web interface to search across all libraries (perhaps GBIF?)? Setting up a suitable European archivist's mailing list, or wiki.
• How to raise the status of these libraries among users, decision-makers, sister organisations?
• How to lobby for and secure funding (EDIT, audio technology companies and others...).

20:30 (approx.) Official workshop dinner.

Friday 29

FOURTH SESSION (9:00 – 13:00)
Chairman: Gustav Peters
Secretary: Paulo Marques

9:00 – 9:30 Presentation by Gianni Pavan:
Experiments with first digital systems at CIBRA.

9:30 – 10:00 Presentation by Klaus Riede:
Virtual phonothek in DORSA (Digital Orthoptera Specimen Access –

10:30 – 11:00 Presentation by Friedhelm Schwenker:
DORSA song classification toolbox.

11:00 – 11:30 Coffee Break.

11:30 – 12:00 Presentation by Rafael Márquez:
Other sound monitoring efforts: frogloggers.

12:00 – 12:30 Presentation by Marian Ramos:
EDIT, WP4: Coordinating Research.

12:30 – 13:00 Presentation by Henrik Einghoff:
EDIT, WP2: Integrating and Reshaping the Experts and Expertise Basis

13:00 – 15:00 Lunch Break

FITH SESSION (15:00 – 18:00)
Chairman: Gianni Pavan
Secretary: Jose Manuel Padial

15:00 – 18:00 Open discussion of priorized list

• Copyrights - and wrongs
• Cooperation and links with research institutes, and with repositories of other taxonomic specimens
• Support for collectors of audio specimens, by training provision and by loan of equipment.

16:00 Coffee Break

• The role of established permanent archives v. individual's on-line web databases (risk of data loss without a reliable long-infrastructure).
• Sound monitoring and animal sound collections.
• Automated sound identification, taxon-specific algorithms?
• Standards for taxon-specific sound analysis parameters/nomenclature.
• Database of standard sounds for automated comparisons

Saturday 30

Field trip to the Sierra de Gredos

Meeting point: MNCN parking lot.
Departure time 7:00
Estimated return time 23:00

We will be visiting a mountain area 2 Hrs away from Madrid.
Bring good walking shoes (granitic outcrops), a hat and sunscreen (we will be above timeberline mostly), you can wear shorts but bring at least a pair of long pants and light jacket (it is likely to be very hot but it may be chilly) and, of course binoculars (we may see ibex goats or other wildlife). A small backpack may be a good item to carry.

Water and non-vegetarian lunch will be provided. We will gather in a local restaurant in Gredos for an early dinner (20:00) before returning to Madrid.